Brevard County Document Management System (Complete)

Introduction

An integrated document management system is being deployed in Brevard County using Microsoft Sharepoint as the primary document repository. Staff from University of Central Florida, AAJ Technologies, and Brevard County are working together to complete all requirements of the document management system.

Scope of Work

This document defines the continued scope of work to complete document management requirements for Brevard County. There are four major requirements from UCF to assist in the completion of the document management system.

• 1) Development of an Accela Interface to Document Management
• 2) Development and Delivery of Document Management Training
• 3) Scanned Documents Migration
• 4) Address Assignment Analysis

Calendar

All SAGE project activities and assignments are at the SAGE Schedule page.

Information

• Document Management System Assessment_Updated_11-26-07.doc

• Accela Government Software - Accela is used as the primary permitting software in Brevard County. Documents uploaded into Accela need to be available through the primary Sharepoint 2007 document repository and management.

• Microsoft Sharepoint 2007 - Sharepoint is the document repositorry software for Brevard County. 

• Accela Sharepoint Integration - Notes and options for the Accela Sharepoint integration

• Address Assignment_Document Management System Assessment_03-20-08.doc 

• Metadata
  • Licensing Division

  SHAREPOINT-LIC-REG-ENF-USERS-AND-DOC-TYPES.xls 

   

  • Building Division.doc
  • Code Enforcement Division.doc
  • Land Development Division.doc 
  • Address Assignment Metadata.doc
  • Accela SharePoint MetaData.xls  (for Metadata location in the Accela tables)

Testing

• Testing Procedures
  • Webservice Testing.doc 

Training

•  Training Material

Address Assignment SharePoint Training Manual_Address Number.doc 

 

Building SharePoint Training Manual.doc 

 

Code Enforcement SharePoint Training Manual.doc

 

Land Development SharePoint Training Manual.doc

 

Licensing SharePoint Training Manual.doc

 

Licensing Enforcement SharePoint Training Manual.doc

Time tracking for Document Management

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Team Information

• Karla Alvarado Moore - Project Manager 
• Ashar Ahmad - Lead Developer
• Alfonso Sarmiento - Testing Manager
• Omar Oreifej - Developer
• Oscar Martinez - SharePoint Specialist
• Praveen Thangaraj - Business Process Analyst
• Sagar Shah - Business Process Analyst

Project Timeline (COMPLETE)

Document Management System_08-26-08.mpp

Document Management System_07-15-08.mpp

Document Management System_06-16-08.mpp 

Document Management System_05-22-08.mpp

Document Management System_04-21-08.mpp

Document Management System_04-14-08.mpp,

Document Management System_04-01-08.mpp,

Document Management System_03-25-08.mpp, Document_Management_System_03_25_2008

Document Management System_03-10-08.mpp,

Document Management System_03-04-08.mpp,

Document Management System_02-25-08.mpp,

 Document Management System_02-19-08.mpp,  Document Management Timeline 2-19-08

Document Management System_02-12-08.mpp, Brevard Coounty Document Management Timeline